Migration guide
Migrate from Airtable to Planoda
Airtable is a brilliant no-code database, but a work tracker built on top of it is something you design and maintain yourself — and bases hit per-table record caps as they grow. This guide moves your tracking tables into Planoda's purpose-built tracker while you keep Airtable for the flexible databases it does best.
Updated
Migration in short
- Migrating from Airtable to Planoda is a 7-step path: export, map, import, verify, then cut over.
- Start by exporting from Airtable — Export from Airtable, then map every field to its Planoda equivalent.
- 9 Airtable concepts map onto Planoda fields (issues, workflow states, cycles, estimates, labels, and more), previewed before anything is written.
- Run both tools in parallel for a short overlap, reconcile the counts, then make Planoda the system of record — no work is left behind.
Step by step
How to move from Airtable
Export from Airtable
Open each table's grid view and choose ••• → Download CSV to export its records with their field values. For bases with linked records or attachments, the Airtable API (or a JSON export) preserves relationships more completely than a flat CSV.
Map bases, tables, and records
An Airtable base maps to a Planoda workspace or team, each table maps to a project or team, and records become issues. Single-select status fields map to workflow states and views (grid/kanban) map to Planoda boards and lists.
Translate fields and linked records
Map single-select to priority or workflow state, multi-select to labels, collaborator fields to assignees, and date fields to due dates. Linked-record relationships become parent/sub-issues or issue links; import related tables together so the references resolve cleanly.
Import into Planoda
Drop your cleaned export into the CSV importer, or push records through the public REST API for large or incremental loads. The importer previews the mapping and flags any rows that need attention before anything is written.
Verify the imported data
Spot-check a sample of issues against the source: titles, assignees, states, priorities, comments, and links. Run a count reconciliation so the totals match before you trust the new workspace.
Run both tools in parallel
Keep the old tool read-only for a short overlap window while your team learns the new workflows. Route all new work into Planoda so nothing is created in two places.
Cut over and archive the source
Once the team is comfortable and open work is in sync, freeze the source tool, export a final backup, and make Planoda the system of record. Update bookmarks, integrations, and team docs.
Field mapping
What maps to what
How Airtable concepts map onto Planoda.
| Airtable | Planoda |
|---|---|
| Base | Workspace / Team |
| Table | Project / Team |
| Record | Issue |
| Linked record (child) | Sub-issue / Issue link |
| Single-select (status) | Workflow state |
| Single-select (priority) | Priority |
| Multi-select field | Label |
| Collaborator field | Assignee |
| View (grid / kanban) | Board / List |
Pro tips
Make the move smoother
Export per table rather than the whole base so each field→property mapping stays clear.
Use the API or a JSON export when linked records and attachments matter; CSV is fine for a single flat table.
Keep Airtable for non-tracking databases and link out from issues — don't try to recreate a relational data model in the tracker.
FAQ
Migrating from Airtable — FAQ
A note from the founder
“I'm building Planoda in the open and putting my name on it. No borrowed logos, no invented stats — just the work, shipped and auditable. If it doesn't earn your trust, tell me.”
Dmitrii Selikhov is the founder of Planoda and a lead full-stack engineer with 15+ years building developer tools and leading teams as a technical lead, software architect, and CTO.
Still deciding?
Make the switch
Leave Airtable behind this weekend.
Bring your Airtable export — we'll match every workflow, field by field.