How is the ROI estimate calculated?

It adds two things teams pay for tool sprawl — the annual licence spend for every tool Planoda replaces, plus the dollar value of the hours people lose context-switching between those tools — and then subtracts Planoda's own seat cost. The result is a conservative net annual figure, not a gross one.

What counts as 'hours lost to tool-switching'?

The time that evaporates jumping between a tracker, a board, and a docs tool: re-finding the same issue in three places, copying status by hand, and reconciling views that disagree. We default to a modest few hours per person per week and let you adjust it to your reality.

Why do you subtract Planoda's own cost?

Because an honest ROI number is a net number. We subtract the annual cost of Planoda Pro seats (tracking the public pricing) from the savings so the figure reflects what you actually keep, not a gross headline that ignores what you pay us.

Is this a guarantee of savings?

No. It is an illustrative estimate based on the assumptions you enter. Real savings depend on your team's tools, rates, and habits. For tiny teams that pay more for Planoda than they save, the model shows a negative net — we don't hide that.

What working assumptions does the model bake in?

It assumes 48 working weeks per year (excluding roughly four weeks of PTO and holidays) and prices Planoda at the public Pro seat rate. Every other input — team size, tool count, per-seat cost, hours lost, and hourly rate — is yours to set, and all inputs are clamped to sane ranges.

Can I see the numbers on my own data?

Yes. Start a free workspace and the savings apply to your real team size and tool stack. The calculator here is the same arithmetic, exposed so you can sanity-check the assumptions before you commit.

What does the AI governance mode estimate?

Three things Planoda's AI-native governance layer is modelled to be worth: routine work agents handle for you under propose/approve, the audit and compliance prep a single immutable trail removes, and the AI spend a per-workspace cost ledger plus bring-your-own-key makes predictable. It subtracts Planoda's own seat cost, like the tool-sprawl mode, and is a pre-launch modelled estimate — not measured customer data.

Do you assume agents handle 100% of routine work?

No. You set the share an agent deflects, and we only bank that fraction — the residual stays on the books as human review time, because every agent action runs under propose/approve, not unattended. The default is a conservative 40%, and you can move it to whatever matches your appetite.

How does a unified audit trail save compliance effort?

Today, assembling evidence for a review means exporting logs from several tools, reconciling who-did-what by hand, and screenshotting for the record. One immutable trail that spans every surface — including agent proposals and approvals — removes most of that manual assembly. You enter the hours your team spends on it today and we value them at your loaded rate.

Why is only part of my AI spend counted as savings?

Because moving AI spend onto your own keys with a per-workspace budget removes markup and the waste from duplicate or unattributed usage — it does not make AI free. We model a conservative 35% of today's unpredictable spend as recovered, and state that assumption plainly rather than counting the whole line.

Are these governance figures based on real customers?

No. Planoda is pre-launch, so every figure here is a modelled estimate from the assumptions you enter — not a measured customer outcome. We label it that way everywhere on purpose. When we have real outcomes to share, we will say so explicitly.

ROI calculator

What is Planoda worth to your team?

Adjust the inputs — type a value or drag a slider — to model two kinds of savings: the cost of tool sprawl you remove by consolidating a tracker, board, and docs, or the value of Planoda's AI governance layer (agents under propose/approve, a unified audit trail, a predictable AI cost ledger). Every number below is a pre-launch modelled estimate — not measured customer data, and not a guarantee.

How the ROI estimate works

Planoda's ROI calculator models savings two ways. Tool-sprawl mode combines the per-seat licence cost of every tool it replaces (issue tracker, board, and docs) across your whole team for a year, plus the hours each person reclaims from less tool-switching, valued at your fully-loaded hourly rate.
AI-governance mode models three things its AI-native layer is worth: routine work agents handle under propose/approve (you set the deflected share — the residual stays human review time), audit and compliance effort a single immutable trail removes, and AI spend a per-workspace cost ledger plus bring-your-own-key makes predictable.
In both modes the headline is net, not gross — the annual cost of Planoda Pro seats is subtracted — and every figure is a pre-launch modelled estimate, never measured customer data. Worked examples for a 30-person team walk through each model, and every assumption is adjustable so you can run it for your own team.

What to estimate

Start from a scenario

Team size

seats

Tools you'd consolidate

Avg cost per tool

/seat/mo

Hours lost to tool-switching

/person/wk

Avg loaded hourly rate

/hr

Replaces 3 tools

Estimated net savings / year

Licences avoided: $11k
Time reclaimed: $273k
Planoda cost: −$3,000

9,360%
ROI: 1 wk
Payback: 4,200
Hours back

Start free Talk to sales

Illustrative estimate based on your inputs and typical industry figures — not a guarantee. Planoda's own cost is already subtracted.

How the models work

What goes into the estimate

Each mode adds up what Planoda is worth, then subtracts what Planoda costs — so every number stays an honest, net, pre-launch modelled estimate.

Tool sprawl

Step 1

Licence spend avoided

For every tool Planoda replaces, we count the per-seat monthly cost across your whole team for a full year. Consolidating a tracker, a board, and a docs tool removes those separate licences.

Step 2

Hours reclaimed

We multiply the hours each person loses to tool-switching per week by your team size and 48 working weeks (excluding ~4 weeks of PTO), then value those hours at your fully-loaded hourly rate.

Step 3

Planoda's own cost, subtracted

We subtract the annual cost of Planoda Pro seats (tracking the public pricing) so the headline is a net figure — what you keep — not a gross number that ignores what you pay us.

AI governance

Step 1

Routine work agents handle

You set the routine, automatable hours per person each week and the share an agent deflects under propose/approve. We bank only that fraction — the residual stays human review time — and value the freed hours at your loaded rate. No unattended automation, no 100% claim.

Step 2

Audit & compliance effort saved

Assembling review evidence by hand — exporting logs from several tools, reconciling who-did-what, screenshotting for the record — disappears with one immutable trail that spans every surface, agent proposals and approvals included. We value the hours you spend on it today at your loaded rate.

Step 3

AI spend made predictable

A per-workspace cost ledger plus bring-your-own-key removes markup and the waste from duplicate or unattributed usage. We model a conservative recovered fraction of today's unpredictable spend — moving AI onto your own keys doesn't make it free — then subtract Planoda's own seat cost so the figure stays net.

Worked example

A 30-person team, three tools consolidated

A concrete run through the model. Change any assumption in the calculator above to see your own version.

Assumptions

Team size: 30 people
Tools consolidated: 3 (tracker + board + docs)
Per-seat cost of each tool: $12 / month
Hours lost to tool-switching: 3 hrs / person / week
Fully-loaded hourly rate: $70 / hour
Working weeks per year: 48 (excludes ~4 weeks PTO)
Planoda Pro seat: $10 / month (subtracted)

Estimated result

Licence spend avoided: $13k
Hours reclaimed / year: 4,320 hrs
Value of reclaimed hours: $302k
Planoda cost (subtracted): −$3,600
Net annual savings: $312k

Illustrative estimate from the same model the calculator runs — not a guarantee. Payback in roughly 1 weeks.

Worked example — AI governance

A 30-person team, governance value modelled

The same 30-person team, viewed through the AI-governance lens. Switch the calculator above to 'AI governance' to run your own.

Assumptions

Team size: 30 people
Routine, automatable work: 4 hrs / person / week
Share agents handle (propose/approve): 40% (residual stays human review)
Audit & compliance prep today: 10 hrs / month
Unpredictable AI spend today: $1,200 / month
AI spend recovered by ledger + BYOK: 35% (conservative)
Fully-loaded hourly rate: $70 / hour
Working weeks per year: 48 (excludes ~4 weeks PTO)
Planoda Pro seat: $10 / month (subtracted)

Estimated result

Routine work agents handle: $161k
Audit & compliance saved: $8,400
AI spend made predictable: $5,040
Planoda cost (subtracted): −$3,600
Net annual value: $171k

Pre-launch modelled estimate from the same model the calculator runs — not measured customer data, not a guarantee. Payback in roughly 2 weeks.

FAQ

ROI calculator — questions, answered

Keep exploring

Where to go next

See the pricing

The seat costs behind the model — free for small teams.

Compare the tools

How Planoda stacks up against the stack you're replacing.

Read customer stories

Illustrative scenarios of teams consolidating their stack.

Ready to ship?

Put it to the test.

See the numbers on your own data — free forever for small teams.

Start free Talk to sales

What is Planoda worth to your team?