Migration guide
Migrate from ClickUp to Planoda
ClickUp does a lot, which often means configuration overload. This guide moves your Spaces, Lists, and tasks into a focused Planoda workspace — keeping the work, dropping the noise.
Updated
Should you move?
ClickUp's breadth is real and, for some teams, exactly right. The reason teams leave is the cost of all that breadth: dozens of statuses per List, ClickApps to configure, and a UI that asks every team to assemble its own tool. Teams move for a focused, fast workspace where engineering gets a real tracker and nobody administers their way to a working setup — and migration is the moment to shed the sprawl.
Migration in short
- Migrating from ClickUp to Planoda is a 7-step path: export, map, import, verify, then cut over.
- Start by exporting from ClickUp — Export from ClickUp, then map every field to its Planoda equivalent.
- 9 ClickUp concepts map onto Planoda fields (issues, workflow states, cycles, estimates, labels, and more), previewed before anything is written.
- Run both tools in parallel for a short overlap, reconcile the counts, then make Planoda the system of record — no work is left behind.
Step by step
How to move from ClickUp
Export from ClickUp
Export each List to CSV from the List view (⋯ → Export). For Spaces with many Lists or rich custom fields, the ClickUp API exports tasks with full relationships and custom-field values.
Map Spaces, Lists, and statuses
ClickUp Spaces map to Planoda teams, Lists map to projects or boards, and ClickUp statuses map to Planoda workflow states. Simplifying ClickUp's many statuses during this step is a feature, not a loss.
Translate custom fields and priorities
Map ClickUp custom fields to Planoda labels, priorities, or properties, and align ClickUp's priority flags to the Planoda priority scale. Unmapped fields can append to the description.
Import into Planoda
Drop your cleaned export into the CSV importer, or push records through the public REST API for large or incremental loads. The importer previews the mapping and flags any rows that need attention before anything is written.
Verify the imported data
Spot-check a sample of issues against the source: titles, assignees, states, priorities, comments, and links. Run a count reconciliation so the totals match before you trust the new workspace.
Run both tools in parallel
Keep the old tool read-only for a short overlap window while your team learns the new workflows. Route all new work into Planoda so nothing is created in two places.
Cut over and archive the source
Once the team is comfortable and open work is in sync, freeze the source tool, export a final backup, and make Planoda the system of record. Update bookmarks, integrations, and team docs.
Field mapping
What maps to what
How ClickUp concepts map onto Planoda.
| ClickUp | Planoda |
|---|---|
| Space | Team |
| Folder / List | Project / Board |
| Task | Issue |
| Subtask | Sub-issue |
| Status | Workflow state |
| Priority | Priority |
| Custom field | Label / Property |
| Assignee | Assignee |
| Sprint (ClickUp) | Cycle |
Pro tips
Make the move smoother
Use migration to prune ClickUp's status sprawl down to the stages that actually matter.
Export via the API when custom fields and relationships are heavy; CSV is fine for simple Lists.
Map Spaces to teams up front so your imported structure mirrors how the org actually works.
Common pitfalls
What to avoid
The mistakes that actually trip teams up moving off ClickUp.
Faithfully recreating every ClickUp status: a List with fifteen statuses is the problem you're leaving, not a spec to reproduce — map only the stages that reflect real workflow and retire the rest.
Forgetting the API for custom-field-heavy Spaces: a flat CSV drops relationships and custom-field values that the ClickUp API preserves, so reach for the API when those matter.
Mapping Spaces and Lists by feel rather than by how the org works: decide Space→team and List→project up front so the imported structure mirrors reality instead of ClickUp's accidental hierarchy.
Migrating everything at once: import one Space, validate the mappings, then bring the rest across — the first clean Space is your template for the others.
FAQ
Migrating from ClickUp — FAQ
A note from the founder
“I'm building Planoda in the open and putting my name on it. No borrowed logos, no invented stats — just the work, shipped and auditable. If it doesn't earn your trust, tell me.”
Dmitrii Selikhov is the founder of Planoda and a lead full-stack engineer with 15+ years building developer tools and leading teams as a technical lead, software architect, and CTO.
Still deciding?
Make the switch
Leave ClickUp behind this weekend.
Bring your ClickUp export — we'll match every workflow, field by field.