Migration guide
Migrate from monday.com to Planoda
monday.com is a flexible work OS that often gets stretched into tracking it wasn't built for. This guide moves your boards, groups, and items into Planoda so engineering work gets a purpose-built tracker while the structure you designed comes along.
Updated
Should you move?
monday.com is a flexible, colorful work OS that many ops and marketing teams genuinely like. The strain shows when it's stretched into software tracking it wasn't built for: no real cycles or estimates, column-typed status that's easy to mis-model, and AI bolted on rather than governed. Move when engineering needs a purpose-built tracker — and keep the visual structure your team designed by mapping boards and columns faithfully.
Migration in short
- Migrating from monday.com to Planoda is a 7-step path: export, map, import, verify, then cut over.
- Start by exporting from monday.com — Export from monday.com, then map every field to its Planoda equivalent.
- 9 monday.com concepts map onto Planoda fields (issues, workflow states, cycles, estimates, labels, and more), previewed before anything is written.
- Run both tools in parallel for a short overlap, reconcile the counts, then make Planoda the system of record — no work is left behind.
Step by step
How to move from monday.com
Export from monday.com
Export each board to Excel/CSV from the board menu (⋯ → Export board to Excel). For boards with many columns or linked items, the monday.com API (GraphQL) exports items with their full column values and connections.
Map boards, groups, and items
A monday board becomes a Planoda board or project, groups become workflow states or lists, and items become issues. Subitems map to sub-issues so nested work stays nested.
Translate columns to fields
Map monday Status columns to workflow states, People columns to assignees, Date columns to due dates, and Dropdown/Tags columns to labels or priority. Columns without a clean equivalent can append to the issue description.
Import into Planoda
Drop your cleaned export into the CSV importer, or push records through the public REST API for large or incremental loads. The importer previews the mapping and flags any rows that need attention before anything is written.
Verify the imported data
Spot-check a sample of issues against the source: titles, assignees, states, priorities, comments, and links. Run a count reconciliation so the totals match before you trust the new workspace.
Run both tools in parallel
Keep the old tool read-only for a short overlap window while your team learns the new workflows. Route all new work into Planoda so nothing is created in two places.
Cut over and archive the source
Once the team is comfortable and open work is in sync, freeze the source tool, export a final backup, and make Planoda the system of record. Update bookmarks, integrations, and team docs.
Field mapping
What maps to what
How monday.com concepts map onto Planoda.
| monday.com | Planoda |
|---|---|
| Board | Board / Project |
| Group | Workflow state / List |
| Item | Issue |
| Subitem | Sub-issue |
| Status column | Workflow state |
| People column | Assignee |
| Date column | Due date |
| Dropdown / Tags | Label |
| Priority column | Priority |
Pro tips
Make the move smoother
Map Status columns to workflow states (not labels) so you unlock cycle and progress reporting after the move.
Use the API export when boards have linked items or many column types; Excel/CSV is fine for simpler boards.
Treat the move as a chance to consolidate near-duplicate boards into Planoda teams.
Common pitfalls
What to avoid
The mistakes that actually trip teams up moving off monday.com.
Mapping Status columns to labels instead of workflow states: you lose cycle and progress reporting that way, so route Status columns to states to unlock the metrics monday's columns couldn't give you.
Exporting a flat Excel when boards have linked items: connected items and rich column types need the GraphQL API to survive, so reach for it rather than a CSV when relationships matter.
Recreating every column type: the common ones (Status, People, Date, Dropdown, Tags) map cleanly, but trying to reproduce exotic columns one-for-one is friction — summarize the rest into the issue description.
Carrying near-duplicate boards across unchanged: migration is the moment to consolidate the boards that drifted apart into Planoda teams instead of preserving the sprawl.
FAQ
Migrating from monday.com — FAQ
A note from the founder
“I'm building Planoda in the open and putting my name on it. No borrowed logos, no invented stats — just the work, shipped and auditable. If it doesn't earn your trust, tell me.”
Dmitrii Selikhov is the founder of Planoda and a lead full-stack engineer with 15+ years building developer tools and leading teams as a technical lead, software architect, and CTO.
Still deciding?
Make the switch
Leave monday.com behind this weekend.
Bring your monday.com export — we'll match every workflow, field by field.